Childcare management software for the classroom and the back office.
Check-in, daily logs and a parent app for your teachers. Tuition, payroll, accounting and licensing paperwork for you. Hivelee's AI writes lesson plans, transcribes daily logs and drafts parent updates so your team stays with the kids — not the paperwork.
Billing & Payments
Free forever
Licensing Readiness
Free forever
AI Tools (27+)
+$25/mo
Daily Operations
Free forever
Health & Compliance
+$8/mo
Full Accounting
+$9/mo
Parent Portal
Free forever
Advanced Check-In
+$4/mo
Staff Management
+$7/mo
Your plan
$0/mo
AI-powered lesson plans
Generated in seconds
Free billing & payments
No monthly fee — 1% on payments you collect, plus Stripe's card fee at cost
No per-child fees
Flat monthly pricing
10-minute setup
No demos or sales calls
We Know What Your Day Actually Looks Like
You arrive at 6:30 AM. You're a teacher, a nurse, a mediator, a bookkeeper, and a compliance officer, all before lunch. You skip breaks. You bring work home. And at the end of a 10-hour day, you're still the one writing lesson plans at your kitchen table.
Hivelee exists because that has to change. Every feature we build starts with one question: "Will this give her time back?"
Work smarter
AI writes your lesson plans, logs, and reports. You approve them.
Be present
Less screen time on admin. More face time with children.
Sleep easier
Compliance, billing, and attendance handled automatically.
Replace Your Entire Tool Stack
Most centers juggle 4-5 separate apps. Everything below is built into Hivelee.
Lesson planning binders
Spreadsheet billing
$30/mo
Paper attendance logs
$15/mo
Separate accounting software
$25/mo
Parent communication app
$20/mo
Compliance tracking sheets
Your Biggest Headaches, Solved
Every feature exists because someone like you told us about a real problem. Here's what changes when you switch.
Spending your Sunday writing lesson plans
Type a topic. AI builds a full week of developmentally-appropriate activities with CACFP snacks in under 60 seconds.
Drowning in paper logs and binders
Tap, speak, or scan. Daily logs update in real time. Parents see everything on their phone.
Panicking before licensing inspections
The free Licensing Readiness dashboard tracks readiness gaps — immunizations, staff certifications, missing forms — and prints a one-click inspection binder. Walk in already knowing where you stand.
Billing in spreadsheets, chasing late payments
Automated invoicing, split billing for co-parents, online payments, and a full accounting system built in.
Parents stuck in drop-off lines every morning
GPS curbside check-in from their car. Kiosk mode for your lobby tablet. Zero lines, zero stress.
Using 4-5 separate apps for everything
One platform for daily logs, billing, lesson plans, communication, compliance, and reporting. Nothing else needed.
See Hivelee in action
Click any tab to jump in, or let it auto-play. This is the actual interface — what you'll use every morning, every diaper change, every parent question.
Good morning, Sarah
Tuesday, April 28 · Arvada Busy Bee
Checked in
0
of 42
Staff present
0
of 10
Today's revenue
$0
+12%
Open alerts
0
needs review
Live activity
- Mia checked in8:42a
- Lunch logged · Toddler A8:38a
- Diaper change · Liam8:31a
- Photo posted · Pre-K8:25a
AI insight
3 children in Toddler B are due for naps in 12 min. Suggest starting wind-down activity now.
Auto-detectedLesson Plans
Weekly curriculum in 10 sec
Voice-to-Log
Speak, AI logs it
Smart Alerts
Ratio + late checkout
Revenue AI
Find growth opportunities
Ask Anything
Type, get a report
Fresh out of the hive
Four brand-new features built from director and parent feedback. Already live on every plan that includes the relevant module.
Daily Email Digest
Parents get a beautiful end-of-day summary email with their child's meals, naps, activities, photos, and incidents — auto-generated, no extra work for staff.
Video Sharing
Capture milestones in motion. Upload videos to the photo gallery and parent feed — first steps, first words, first paint splatter, all in HD.
Event RSVP
Family BBQ? Parent-teacher conferences? Add RSVP, max attendees, and deadlines to any calendar event. Parents sign up from their phone in one tap.
Learning Standards Library
Tag observations to NAEYC, Head Start ELOF, and state frameworks. Show parents and licensors exactly how each child is progressing against real standards.
New photo shared
Emma is painting today
Happy Parents Refer Friends. That's How You Grow.
When parents feel connected to their child's day, they tell other families. Hivelee gives them real-time updates, photo sharing, and GPS check-in, all from their phone, no app download needed.
"The best marketing for your center is a parent who can't stop talking about how connected they feel."
Up and Running in 10 Minutes
No demos. No sales calls. No 30-day onboarding. Just sign up and start.
Sign up in seconds
Click 'Start Free,' enter your name, email and a password, and your center is ready to set up. No demo, no sales call — a few setup steps and you're in.
Add your classrooms and children
Set up your rooms, add children (or import a CSV), and invite staff. Most centers are fully set up in about 10 minutes.
Start your first week
Generate your first AI lesson plan. Log your first daily activity. Watch a parent smile when they get a real-time photo update.
One Platform. Everything Your Center Needs.
30+ features across 6 categories. No add-ons, no upsells, no surprise fees.
AI That Works For You
- Weekly lesson plans generated in seconds
- Personalized learning paths for each child
- Voice-to-log: speak and we transcribe it
- Smart staffing predictions
- Ask any question and get a custom report
Daily Operations
- Classrooms, ratios, and enrollment
- Daily logs with meals, naps, medications
- GPS curbside check-in for parents
- Kiosk mode for your lobby tablet
- QR code attendance scanning
Billing & Accounting
- Billing & payments — FREE for everyone
- Automated invoicing with split billing
- Online card payments and autopay
- Full double-entry accounting system
- CACFP meal tracking and claim filing
- Financial reports and audit trails
Parents Love It
- Real-time activity updates, photos, and videos
- Daily end-of-day email digest
- Event RSVP from their phone
- Milestone & learning portfolios
- Secure messaging with teachers
- GPS check-in right from their car
Compliance Made Simple
- Licensing Readiness dashboard — free on every plan
- One-click printable inspection binder
- Staff certification expiry reminders
- CACFP/USDA compliant snack suggestions
- Immunization tracking with overdue alerts
- Staff-to-child ratio monitoring
Staff & Admin
- Time clock and shift scheduling
- PTO requests with approval workflow
- CRM pipeline for new family leads
- Waitlist with smart prioritization
- Multi-center management
See How Hivelee Compares
We built the features other platforms left out, at a price that doesn't punish you for growing.
| Feature |  Hivelee | Procare | Brightwheel |
|---|---|---|---|
| Free Billing Module (no subscription cost) | Yes | No | No |
| Daily Email Digest for Parents | Yes | Partial | Partial |
| Video Sharing in Activity Feed | Yes | Partial | Yes |
| Event RSVP on Calendar | Yes | No | Partial |
| Learning Standards Library (NAEYC, ELOF) | Yes | Partial | No |
| AI Lesson Plans | Yes | Partial | Partial |
| AI Learning Paths per Child | Yes | No | No |
| Natural Language Reports | Yes | No | No |
| Voice-to-Log Transcription | Yes | No | No |
| AI Revenue Optimizer | Yes | No | No |
| Full Double-Entry Accounting | Yes | Yes | No |
| CACFP Claim Generation | Yes | Yes | Partial |
| GPS Curbside Check-In | Yes | No | No |
| Kiosk Mode | Yes | Yes | Yes |
| Split Billing for Co-Parents | Yes | Yes | Yes |
| Daily Activity Tracking | Yes | Yes | Yes |
| Staff Scheduling & PTO | Yes | Yes | Yes |
We're New. Here's the Deal.
Hivelee is an early-stage platform, so we won't ask you to take our word for it. Every promise below is one you can check yourself on day one.
Every feature free for 30 days — no card
New accounts get the full Enterprise plan for 30 days. We never ask for a card up front, so a trial can't quietly turn into a bill.
A real free plan after the trial
Children, families, classrooms, check-in, billing and licensing readiness stay free. You pay only for the modules you switch on.
Flat module pricing, no contracts
Never a per-child fee. Add or drop modules any month and the price changes instantly. No annual lock-in, no cancellation call.
Set up in 10 minutes, not 10 weeks
No onboarding fees or implementation calls. Create your center, import your roster from a spreadsheet, and invite your team the same morning.
Only pay for what you actually use.
Bundled plans charge you for features you never open. With Hivelee you pick your modules — and your price moves with you. No per-child fees, ever.
Build Your Own Plan
Pick from 13 modules. Add or remove anytime. Daily Operations, Billing & Payments, Parent Portal and Licensing Readiness are free for everyone — on Billing we earn a small fee from Stripe payments, never from you.
Billing & Payments
Free
Licensing Readiness
Free
AI Tools (27+)
+$25/mo
Full Accounting
+$9/mo
Health & Compliance
+$8/mo
+ 8 more modules
2 free · others from $4/mo
Example small-center build
Staff Management + Health & Compliance + Photos & Video + Advanced Check-In
Heads up: if you'd pick more than 5 modules, the Professional preset below ($49/mo) is usually a better deal.
Want a preset instead? Pick a fixed bundle below — same all-in pricing, no surprises.
Try everything
Free
In-home daycares
Starter
About $0.63/day
Up to 15 childrenGrowing centers
Professional
About $1.63/day
Up to 75 childrenLarge & multi-site
Enterprise
About $3.30/day
Unlimited childrenAll plans include a 30-day free trial of all Enterprise features. No credit card required.Compare all features
Common Questions
Have questions? Here are the ones we hear most.
Under 10 minutes. Create your account with your name, email and a password, then a short guided setup walks you through your center's name and state, your classrooms and your first child. There's nothing to install.
Yes. You can import child rosters, staff lists, and financial data via CSV. We can also help with migrations from other platforms.
It's the feature people use the most. The AI generates full weekly lesson plans with age-appropriate activities and CACFP-compliant snack pairings. It also creates personalized learning paths, transcribes voice notes into daily logs, and lets you ask plain-English questions about your data.
Your price stays the same within your plan tier. No per-child fees, ever. When you're ready to upgrade, it's a one-click change with no data loss.
Absolutely. We use bank-level encryption, your data is hosted on secure cloud infrastructure, and every action is recorded in an immutable audit trail. You own your data and can export it anytime.
No. Parents access everything through a web browser on any device. Real-time updates, GPS check-in, messaging, and photo galleries all work without downloading anything.
Yes. The Free plan lets you manage up to 5 children with full access to core features including an AI lesson plan each month. No credit card required, no time limit.
You Didn't Open a Center to Do Paperwork
You opened it because you care about children. Let Hivelee handle the lesson plans, the billing, the compliance, and the communication. Set up in 10 minutes. See the difference in your first week.
Free forever plan available. Starter plan from $19/month, or build your own from just the modules you need. No per-child fees.